SF Open Source Voting TAC

Meeting Agenda: February 8, 2018

[Note: links to packet documents will be inserted below as soon as they are available.]

Order of Business

1. Call to Order & Roll Call

2. General Public Comment

Public comment on any issue within the Committee’s general jurisdiction that is not covered by another item on this agenda.

3. Approval of Minutes of Previous Meeting

Discussion and possible action to approve Minutes for the January 18, 2018 Committee meeting.

Agenda Packet: Jan. 18, 2018 Draft Minutes (PDF)

4. Administration

Discussion and possible action regarding administrative issues including but not limited to attendance at Elections Commission meetings by Committee members, the Committee’s website, and the Committee’s written reports to the Commission.

5. Member Reports

Member reports on committee-related activities not covered by another item on this agenda, including but not limited to the last Elections Commission meeting, Department of Elections progress, research findings, and news reports.

Agenda Packet: Dept. of Elections RFP #2018-01 (PDF)

6. Project Background and Terminology

Discussion and possible action regarding project background and terminology, including other voting system projects.

Agenda Packet: Suggestion re: Background - Hage

7. Project Management and Procurement

Discussion and possible action regarding project management and procurement, including topics like modular contracting, agile development in government, and incremental approaches to the project.

8. Equipment Decisions and Implementation Plan

Discussion and possible action regarding implementation plans for open-source voting, including voting process and equipment decisions that need to be made.

Agenda Packet: Suggestions re: Decisions - Hage (PDF)

9. Committee Recommendations

Discussion and possible action regarding Committee recommendations on the subjects of requirements, open source, software development processes, software architecture and design, hardware, intellectual property, and testing.

10. Topics for future discussion

Discussion and possible action regarding topics for future discussion.

Adjournment

There will be an opportunity for public comment on each agenda item.

Materials contained in the agenda packets for meetings are available for inspection and copying during regular office hours at the Department of Elections, City Hall Room 48. Materials are placed in the Elections Commission’s Public Binder no later than 72 hours prior to meetings. Any materials distributed to members of the Committee within 72 hours of the meeting or after the agenda packet has been delivered to the members are available for inspection at the Department of Elections, City Hall Room 48, in the Commission’s Public Binder, during normal office hours.

Cell phones, pagers and similar sound-producing electronic devices: The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. The Chair may order the removal from the meeting room of any person responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Disability Access: The meeting will be held in Room 421, City Hall, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA. The meeting room is wheelchair accessible. The nearest accessible BART station is Civic Center (Market/Grove/Hyde Streets). Accessible MUNI Metro lines are the F, J, K, L, M, N, T (exit at Civic Center or Van Ness Stations). MUNI bus lines also serving the area are the 5, 5R, 6, 7, 7R, 7X, 9, 9R, 19, 21, 47, and 49. For more information about MUNI accessible services, call 311, call (415) 701-4485, or visit http://www.sfmuni.com. There is accessible curbside parking adjacent to City Hall on Grove Street and Van Ness Avenue and in the vicinity of the Veterans Building at 401 Van Ness Avenue adjacent to Davies Hall and the War Memorial Complex.

To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in a meeting, please contact the Department of Elections at least 48 hours before the meeting, except for Monday meetings, for which the deadline is 4:00 p.m. the previous Friday. Late requests will be honored, if possible. Services available on request include the following: American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes. Please contact the Department of Elections at (415) 554-4375 or our TDD at (415) 554-4386 to make arrangements for a disability-related modification or accommodation.

Chemical-Based Products: In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City accommodate these individuals.

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE (Chapter 67 of the San Francisco Administrative Code): Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force: Sunshine Ordinance Task Force; 1 Dr. Carlton B. Goodlett Place; Room 244; San Francisco, CA 94102-4689. Phone: (415) 554-7724; Fax: (415) 554-5163; Email: sotf@sfgov.org; Website: http://sfgov.org/sunshine. Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Ordinance Task Force, at the San Francisco Public Library, and on the City’s website at http://sfgov.org.

Lobbyist Registration and Reporting Requirements: Individuals that influence or attempt to influence local policy or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code sections 2.100 – 2.160) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Avenue; Suite 220; San Francisco, CA 94102. Phone: (415) 252-3100; Fax: (415) 252-3112; Email: ethics.commission@sfgov.org; Website: http://www.sfethics.org.